Applying for Graduation
Graduation is NOT automatic. You must file an Application for Graduation online in Student Access by the deadline stated for the quarter in which you expect to graduate. Submit an application when you have at least 120 units of cumulative credit.
You must inform the PharmSci Advising Office if you wish to make any changes to your graduation application after it has been submitted e.g. changing the date of graduation, adding/deleting a minor and/or specialization, etc.
Be sure to apply to graduate through Student Access by the deadline stated for the quarter in which you expect to graduate. If you miss the application deadline, you may not be able to order commencement tickets for your guests and your name will not appear in the commencement program.
Graduation applications are due WEEK 2 of the quarter intended to graduate.
Ex. If you plan to graduate in winter quarter your graduation application must be submitted by WEEK 2 of winter quarter.
For certification of a minor, a student must obtain a minimum overall grade point average of at least C (2.0) in all courses required for the minor program. No more than two courses applied to a minor may be taken Pass/Not Pass. Completion of the minor is noted on a student’s transcript. (Students are not required to minor in a program in order to graduate from UCI.)
If you are pursuing a minor, please be sure to notify a PharmSci Academic Counselor at firstname.lastname@example.org to add the minor to your DegreeWorks in Student Access prior to submitting your Application for Graduation. If you want to be certified for your minor, you must also indicate that in your online application.
If you indicated a minor on your graduation application and decide not to complete it, you must inform the Pharmaceutical Sciences’ Student Affairs office as soon as possible by either meeting with an Academic Counselor at email@example.com.
Please check your DegreeWorks to ensure you are on track with satisfying your minor’s requirements. It is your responsibility to make sure you are completing the appropriate courses for your minor. We will not certify minors that are incomplete.
Please submit any/all official transcripts verifying completion of courses taken at other colleges and universities to the Office of Admissions as soon as possible. All corrections to your academic record must be processed within one month from the last day of the quarter in which you plan to graduate.
Minors are NOT noted on diplomas. Minors are posted to a student’s transcript.
Double majors must finish both sets of degree requirements within the same quarter. Students may not graduate with one major and later return to complete the other.
Regardless of how many majors you have earned, you may only walk in one school ceremony. Dual or triple majors in different Schools may select the school ceremony they wish to walk in. Please be aware, when you log in to reserve tickets, you will first be prompted to select the ceremony you wish to walk in.
Approximately 12% of PharmSci graduating seniors will be awarded academic honors (Latin Honors); 1 percent summa cum laude, 3 percent magna cum laude and 8 percent cum laude. Academic honors is determined and awarded based on a student’s cumulative GPA at the end of their final term at UCI. The PharmSci Department calculates honors eligibility based on historical data. The GPAs of students who received summa, magna and cum laude honors over the past three years have been averaged and those GPA averages used to determine the top 12% of the year’s graduating class.
For students completing their degree requirements in the Spring, Latin Honors for the annual commencement program will be conditional, and based on Winter grades. Actual honors that will be posted to your transcript and diploma will be calculated using your GPA after your final quarter at UCI.
Students must adhere to UCI’s academic honesty policy and have no charges of academic dishonesty on their record. In addition, students must complete 72 quarter units in residence at a UC campus by the end of the final term at UCI to be eligible to receive Latin Honors.
UCI Commencement Ceremony
UCI undergraduate commencement ceremonies are held each June for all students who graduate any quarter of that academic year. Commencement protocol information is mailed to all prospective graduates in the spring, and also is available from academic counselors. Additional information is available from the Commencement Office.
If you expect to complete all graduation requirements by the end of spring quarter, then you may apply for spring graduation; if you expect to complete all graduation requirements by the end of Summer Session I or Summer Session II, then you would apply for summer graduation. Summer graduates can participate in the June ceremony.
For relatives who need to obtain a visa to attend your commencement, graduates may write their own invitation letters for their family members. The International Center encourages graduates to obtain an enrollment verification from the Office of the Registrar. UCI does not write these letters, nor are they required by the US Consulate.
Students who earn their degrees in Summer Session, Fall, Winter, and Spring Quarters, and the following Summer Session are eligible to have their name and major included in the Commencement Program. Review your Application for Graduation in Student Access to confirm that your name and major are both correct. If your name is incorrect, you must Request a Change of Name on UCI Records. If your major is incorrect, you must request a change through your Academic Advisor. If you have a written request with the Registrar’s Office to restrict your public information (FERPA block), your name and major will not be included in the Commencement Program.
Transcripts & Diplomas
Degrees are noted on official transcripts approximately six to seven weeks after the end of the quarter in which they are awarded. Diplomas are typically available three months after the end of the quarter in which the student graduated. The diploma is 8 1/2 x 11 inches. Transcripts that include degree information will be available as follows:
- Early May for degrees awarded in Winter Quarter
- Early August for degrees awarded in Spring Quarter
- Early November for degrees awarded in Summer Session
- Early February for degrees awarded in Fall Quarter
Transcripts including degree information may be requested in advance by indicating on your Transcript Request Form or Online Transcript Order that you would like your transcript request to be held for processing until your degree has posted to your record.
Students are issued one diploma for each degree awarded. Majors completed at the same time in the same school are included on a single diploma. Majors completed in different schools are issued separate diplomas. Minors are not included on the diploma but are posted on academic transcripts. Specializations are not included on the diploma but are posted on academic transcripts. Latin Honors and Campuswide Honors are posted on both the diploma and academic transcripts.
Diplomas are generally available:
- Early July for winter degrees
- Mid-October for spring degrees
- Mid-January for summer degrees
- Mid-April for fall degrees
When your diploma is available, you will be notified via e-mail at your UCI e-mail address or alternate e-mail address provided on your Application for Graduation. It is your responsibility to update all addresses with the Registrar’s Office. You may pick up your diploma at the Registrar’s Office or request to have it sent to you by mail. There is a mailing fee of $10.00 for domestic mailings, and a mailing fee of $20.00 for international mailings. Students who purchased the service to have their diploma placed on a plaque by an outside vendor via the Alumni Association or UCI Bookstore will have their diplomas released to those services when the diploma is available.