Graduate Student Forms

Graduate Division Forms

The majority of the forms you will need throughout your graduate education can be found on the Graduate Division Forms page.

Below are some of the most common forms you will need and instructions for completing them:

Change of Major (MCP Students)

MCP students must complete this when they select their home department after Year 1.

  • Current major is Medicinal Chemistry and Pharmacology (major code: 01T)
  • New major will be Chemistry (major code: 153), MB&B (major code: 576), Pharmaceutical Sciences (major code: 75A), or Pharmacology (major code: 645)
  • The Department and Gateway Program sections must be signed by the Graduate Advisor.
  • Return completed form to the Student Affairs Office for processing.

Advancement to Candidacy – PhD Form I

You must complete this form and bring it to your Advancement Exam to obtain your committee’s signatures.

  • Complete and obtain signatures on page 1 at the time of your exam
  • Select your doctoral committee * (see PhD Handbook for instructions)
  • Complete and obtain signatures (student, Department Chair, and Doctoral Committee Chair) in the Department section on page two
    • Note the section about IRB and animal/human subjects
  • Read over the Conflict of Interest sheet and obtain signatures (Doctoral Committee Chair, Department Chair, and student) on page three
  • Go to the Cashier’s Office in 228 Aldrich Hall and pay the advancement fee (they will stamp page 1 of the form)
  • Return completed form to the Student Affairs Office for processing.

Obtaining a Master’s Degree

After completion of the advancement exam, Pharmacological Science PhD students may apply to obtain an MS degree using the Advancement to Candidacy – Master’s form (different form from the PhD Form 1).

  • Since UCI requires you to advance one quarter prior to receiving your MS, you will select the next quarter for “degree expected to be awarded”
  • Complete and obtain signatures (student and Graduate Advisor) on page one
  • Obtain signatures (Department Chair) in the Department section of page two – the Student Affairs Office will complete the other information
  • Read over the Conflict of Interest sheet and obtain signatures (student, Graduate Advisor, and Department Chair) on page three
  • Return completed form to the Student Affairs Office for processing.

Signature Page/Report of Final Examination for the PhD Degree – PhD Form II

You must complete this form and bring it to your Dissertation Defense to obtain your committee’s signatures.

  • Complete and obtain the committee’s and the Graduate Advisor’s signatures on page one
  • Read over the Consent and Release and Embargo sections on page three and complete/sign as appropriate
  • Submit your dissertation and this form to the Graduate Division before the posted deadline each quarter

PhD Dissertation Submission Checklist

All the items on this checklist, including the checklist itself, must be submitted to the Graduate Division after your dissertation has been submitted and accepted by the library.

Filing Fee Petition

If all you have left is to defend and submit your dissertation, you may pay the filing fee your final quarter.

  • Carefully read over the criteria and limitations of being on filing fee status
  • There are different forms for summer and academic year filing fees – select the correct one on the Graduate Division Forms page under Current Students

PharmSci Department Forms

Research Advisor/Department Choice Form

Complete this form at the end of your first year of study.  You will not be able to continue in the program if you are not able to secure an advisor by June 30.

Individual Development Plan & Advisement/Doctoral Committee Meeting Report

  • Complete the IDP form prior to your annual meeting with your committee during the Spring Quarter
  • Have your committee members sign the final page after they review the IDP form with you at the meeting.
  • Submit the form to the Student Affairs Office by June 30 each year.